What to write at the end of the letter. How to end letters to leave a good impression
You and your friend were separated by fate, scattered across different cities, even if only for a while? You can keep in touch by talking on the phone, using computer programs, using headphones with a microphone.
You can even see the other person, and not just hear him, if you have a webcam. However, a better option than a live letter has not yet been invented. After all, it’s one thing to type a couple of phrases on the keyboard in a mail agent or Skype, and another thing to write a letter by hand on a piece of paper, seal it and send it to the recipient. But first I need a letter finish correctly. So, how to end a letter to a friend.
Indicate who the letter is from
Despite the fact that you write your last name and initials on the envelope, in the letter itself you must subscribe. If you are just writing to a friend, a sample signature would look like this: “Your friend Katya” or “Looking forward to meeting you, Katya.” Texting your best friend? Then you can allow yourself something like this: “Your best friend is Katyushka. Look forward to meeting!" or “Don't be bored, I'll see you soon. Katyusha." Finally, if your letter is addressed to your boyfriend in the army, feel free to write “I love you, kiss you and miss you very much. Your Katenka” or “I miss you very much, come soon! Your Katya." As for diminutive suffixes in names, it’s up to you to decide how to write them. It all depends on what your friend calls you.
The end of a letter is not just a signature
You should end a letter to a friend from a girl with more than just one line indicating his name and asking him to come soon or not to be bored. At first read your letter, highlight the main ideas that you put on paper. At the end of your message remind me of what was said in the letter. For example, you know that your friend is coming tomorrow or the day after tomorrow, and while writing, you mentioned that you definitely want to meet him. To summarize, write that you want to see each other at such and such a time and in such and such a place.
Write at the end about everything you forgot to write about
If you remember that forgot to write something, put the combination of symbols P.S. This Latin abbreviation, meaning literally “after what is written”. Then you can outline anything else you want to add to the letter.
Check your letter for errors
Of course, if you wrote your message on a computer to send later by email, you can easily make corrections. But when writing a live letter it’s better make sure there are no mistakes. Otherwise, you will have to either rewrite the message again or make erasures. And the latter is extremely undesirable. You are not writing to someone, but to your good friend or even boyfriend.
Final touches
Now you have written a letter, all that remains is to seal it and send it. But don't rush into it. One of the charms of paper letters is that you can leave an imprint of your kiss on the paper, scent the message with your perfume, or enclose a photo of you together that was taken on the day you met or another small object dear to your friend’s heart.
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How to end a letter?
See you! With a burning heart and a yearning soul!
If this is a business letter, then the best ending for it would be With respect and the signature of the person who wrote this letter, or even the head of the organization. True, it sometimes happens that you just don’t want to end the letter with this simple Sincerely. Here you need to convince yourself that the letter is a business letter, and the personal attitude of the writer towards the recipient should not influence business contacts or the success of negotiations.
In personal letters there is room for imagination. Here, declarations of love and kisses are appropriate (sometimes left in the form of charming imprints of lovely female lips). In correspondence with friends, it would be useful to remind you that you should not forget each other and it’s time to meet.
In a letter to parents, tell them again (no matter that this is already in the text) about how much we love them. Because, they say, the last phrase is remembered. Yes, and the first one too, which means you can start a letter to your parents with words of love and gratitude. We need to have time to tell this to our parents. It is important. For them. And for us too.
If you plan to email make a commercial offer, you are sending a newsletter about a product or service, then your letter should be written in a business style. In this case finish the letter You also need to be tactful.
It is advisable to note after the basic information in the letter that you are ready to help the person if he does not understand the essence of the proposal. To do this, it is optimal to add the following text at the end of the letter: If you have any questions, I’m ready to answer them.
Before signing, do not forget to thank the recipient for taking the time to read your letter and for the positive wishes. For example, if you send a letter in the morning or before lunch, you can end with the text: Thank you. Have a good day! If you send the letter on Friday afternoon as a final letter, you can accompany it with the following text: Thank you. Good weekend!
And after that: Sincerely, full name, position, contacts.
If you are writing a letter to a friend who, for example, lives in another city or even country, you can write I want to see you soon or Your friend, and then sign with your name. If we are talking about business correspondence, then you can end the letter with the words Sincerely, so-and-so or I hope for further cooperation.
It is best to end with kind, encouraging words with an emphasis on respect for the other person. Usually people write something like Sincerely, With best wishes, With love, With gratitude. You can also do this With sincere kindness to you and let’s say your friend and faithful comrade...
You can also highlight your respect for the time spent by the person reading your letter, for example - Thank you for your attention...., Thank you for the time spent on my letter.... and then continue.
The main thing is to show the person your kindness and respect for him.
If this is a very close person to you, then write simply, good luck, all the best, I look forward to the answer, say hello... and name
And after saying goodbye, you can ask How is the weather, then the person will definitely answer you and even write about the weather.
Well, if these are your parents or significant other, then do not skimp on tender words about love and missing them.
Of course - best wishes and I'm waiting for an answer - in different variations. After all, even unfinished letters become the plot of a work of art, the subject of creative search, discussion... In general, a letter needs to be completed in such a way that the addressee will respond sooner or later, that’s why it’s a letter.
There are different types of letters.
If you write to a friend, you can end the text with these words - your friend and indicate your name, it would be nice to write - see you or all the best, you can simply - good luck!
Business letters have their own established rules, so try not to deviate from them. At work, we were forced to write at the end of the letter - with respect, and then the position and name of the official who signs. Over time, I got used to it and began to write this way in my correspondence, most likely the recipient likes it. You can write it in a more old-fashioned way - with respect. Standard unsubscribe - I hope for continued cooperation or thank you for your attention.
Correspondence in English is a separate topic, the conservatism of the British is known to everyone, this also applies to letters. So you don’t need to experiment, but write standard phrases; the best option is Truly yours with respect!
The signature “with respect” at the end of the letter is a standard politeness formula. Is it always necessary to end a letter with this phrase? How to write it correctly in Russian and English? Let's look at examples.
From the article you will learn:
There are no random phrases in official correspondence. Stylistics requires the author to be concise and carefully select words. Closing phrases reinforce positive emotions and express confidence and gratitude at the same time. A clear signature helps support business conversation, contributes to achieving the goal. Respect your interlocutor and compose the text so that it is pleasant to read. Politeness combined with professionalism indicates the competence of a specialist.
How to end a business letter with respect to the addressee?
When writing a formal message, remember that you are speaking on behalf of the entire company. The secretary must be extremely correct, as he represents his manager. Compliance with generally accepted rules of business correspondence forms a positive image of the company in the eyes of partners and clients.
Official correspondence always has specific goals. The purpose determines the structure of the text. In general, the text is divided into several semantic parts: introduction, statement of the problem, argumentation and conclusion. Each part performs specific tasks. The introduction, for example, prepares for the perception of main ideas. Conclusion - expresses requests and hopes, assures us of further partnership.
Advice from the editor: For each of the tasks there are generally accepted formulas. By ending your letter politely, you show that you respect your partner, set him up for positive emotions and leave a pleasant impression. Find out, in the electronic journal "Secretary's Directory". To read the article, please register demo access for 3 days.
How do you write “with respect” at the end of a letter?
Unified regulations for business correspondence and bringing it to common standards are typical for large companies. Design letterheads, the form of “autographs” at the end of the message become part of the corporate culture, an element of style. Whether it is a paper or electronic communication, compliance with a single standard is an indicator of attention to detail and important subtleties.
There are several types of closing phrases in business correspondence. Their choice depends on whether you know the recipient well. For example, the signature “with respect” in an official letter has a neutral character. If you want to focus your partner’s attention on something or remind him of a request again, use restrained phrases:
- Yours sincerely...
- Sincerely...
- Best wishes...
When choosing the final politeness formula, try to avoid familiarity. Remember that how well do you know the person to whom you are writing. If the acquaintance is formal, stick to the official style.
The answer was prepared jointly with the editors of the electronic magazine “ Secretary's Directory».
Maria BELDOVA answers,
With. n. With. VNIIDAD, expert in the field of documentation support for management
What do we expect when sending a letter to a partner or client? So that our information, even negative, makes a favorable impression on the addressee and provokes a response or decision. This can be achieved if you follow the rules of correspondence etiquette, format the letter correctly and prepare a high-quality text. Your text should be of moderate volume; contain the necessary arguments and clear language and have a structure that best conveys information.
Technique 1. Separate the important from the secondary
The text of a business letter must be of sufficient length to...
The full answer is available after free
“Sincerely” at the end of the letter: with or without a comma
The final form of politeness is given at the end of the text. It is placed on the same vertical line as the date, on the right side. The phrase is separated from the main text by two or three intervals. Located a little lower props “Signature”, including the name of the compiler’s position, his personal signature and transcript. This arrangement complies with the standards of GOST 6.30-97, which defines the requirements for document preparation. If the message is issued on official letterhead or is of a private nature, the title of the position and the transcript of the signature are not included.
The question of how to write “with respect” at the end of a letter: with or without a comma, does not have a clear answer. Both options are valid. The absence of a sign can be perceived as negligence and even illiteracy. On the other hand, according to punctuation rules, this comma should not be used. From the point of view of Russian grammar, the sign is redundant. The words “with respect” are not an introductory phrase, and the signature is not an address. This phrase implies that “This letter was written with respect to you by N.N.” As in it, in the abbreviated version, according to the rules, a comma is not placed.
Why does it occur so often in practice? IN rules of correspondence In English, German and other European languages this sign is required. The phrase “with respect” at the end of a letter in English is separated not only graphically, but also punctuationally. Over time, although it is grammatically incorrect, the rule became part of the norms of the Russian language.
Conclusion of the letter: sample writing of the phrase “with respect”
How to write “with respect” in a business letter in English?
Rules business communication in English are in many ways similar to those adopted in Russia. At the end, the recipient is thanked for his time and expresses his intention to continue the correspondence. Common phrases are also used: “with respect”, “with gratitude”, “with best wishes”. Then, on a new line, indicate the surname and first name of the compiler, as well as his position. Let's look at an example: how to sign a letter in English “with respect...”
Table 1. Final politeness formulas in English
Yours faithfully |
|||
Use if treatment there is a recipient's name. The most common option. |
An obsolete version found in British English. It is written when there is no addressee's name in the address: Dear Sir or Dear Madam |
American equivalent for British Yours faithfully. |
A less formal option, acceptable for correspondence with a friend. Variations: Kind regards, Warm regards, Regards, Kindest regards |
Yours sincerely, Alexander Klimov Marketing Director |
Yours faithfully, Alexander Klimov Marketing Director |
Yours truly, Alexander Klimov Marketing Director |
kind regards, Alexander Klimov Marketing Director |
The ability to tactfully and correctly use standard cliche phrases is an indicator of the level of professionalism and knowledge of the language. In English writing, the phrase "with respect" can be expressed in different ways. When composing a text for a foreign partner, take into account all factors and choose the most suitable translation.
How to sign a letter correctly: “with respect” and other politeness formulas
When composing a message, the sender must be guided not only by generally accepted standards, but also by the rules of good manners. If you are writing to a stranger and the address is strictly formal, use established expressions. The style of business speech strictly limits the choice of phrases.
If it concerns email correspondence or communicating with people you know well, you can deviate from rigid canons while remaining polite and correct. Let's look at a few examples of final phrases that are acceptable in less formal communication.
Table 2. Use of alternative closing expressions
A business letter is an official document, each part of which performs specific tasks. It is believed that the last sentence is always remembered better. Therefore, it is important to pay attention to the final phrases.
Knowing when and how to correctly write “respectfully” at the end of a letter is one of the elements that emphasizes your professionalism. A competent secretary will always choose the right words or limit himself to a neutral expression of politeness. At the same time, he will not damage the company’s prestige and will convey information to the recipient correctly and respectfully.
Deliberate politeness can look extremely impolite. How to avoid this? We share tips from experts in the field of etiquette.
Stop writing “Best wishes!” at the end of the letter. Yes, this signature looks harmless. You really only want the best for the respondent. But times are changing, and such politeness formulas have become redundant.
According to researchers from the University of Pennsylvania, who have been studying the issue since 2003, the social norm has changed relatively recently. Now only 5% of emails end with such wishes. More often attributed to “Thank you!” or “With respect!” .
Email became widespread in the 90s, and most users immediately abandoned formalities - and politeness formulas at the end of messages. According to business etiquette coach Barbara Patcher, "It was more like notes." On the Los Angeles web page Times University of California sociologist Neil Schmegler predicts that with the development of electronic technologies, paper correspondence will finally become a thing of the past.
But over time, emails took over the functions of paper ones, and people returned to the familiar norms of business correspondence. Pachter says, "There's a whole hierarchy of closing signatures." So what should you choose? "Sincerely"? Bad stamp. "Warm greetings"? Too emotional. "Thank you"? A good option, but it is often chosen where gratitude is not required at all. “Sincerely, yours” - did you really wholeheartedly, sincerely attach each of these files?
The problem with “best wishes” is that it doesn’t tell the respondent anything at all. Business ethics consultant Judith Kallos says: “It’s a meaningless formula of speech used when there is nothing worth saying.” Other experts are not so categorical: they call it “harmless”, “correct”, “decent” or “nothing at all”. Liz Danzico, director at a PR agency NPR says: "Recently, 'All the best' usually expressed polite inattention - but now it can mean a veiled insult or threat."
Letters written several centuries ago are littered with “best wishes.” In the Anglo-Saxon tradition, the stamp appeared in 1922. According to the Oxford English Dictionary, this was facilitated by Francis Scott Fitzgerald, who wrote to the literary critic Edmond Wilson, “Zelda sends you her best wishes.” The formula became widespread and ended its life only at the end of 1968, when Larry King received an official message ending with “All the best, Billy.” Such letters were already annoying, and even the sharp-tongued Larry King said that it was too familiar.
Politeness formulas have been ingrained in languages for centuries. In 1922, Emily Post, one of the pillars of the science of etiquette, wrote:
“The British began to get rid of embellishments in letters back in the 18th century. They limited themselves to “Sincerely yours.”
In the age of the Internet, tradition continues. People avoid both familiarity and expressions of affection and use as much neutral wording at the end of the letter. According to a survey, 75% of people prefer “Thank you!” or “Good luck!” However, many admit that this is not the best choice, but are forced to comply with the new social norm.
If not “best wishes”, then what?
No way. In general, do not use polite formulas in your signature. With the spread of services like Slack, email has become similar to instant messengers. Barbara Patchett says: "Emails have become less formal." Nowadays, concluding formulas are not used in letters to friends or good acquaintances - it is considered that this is as archaic as voice messages. Politeness formulas only slow down correspondence. Liz Danzico comments, "People don't talk like that." She herself puts a period at the end of emails - business and personal. Without a signature.
In both business and friendly correspondence, it is important to know how to end a letter in English. If you want to present yourself as an educated person, then you should not neglect the established rules of correspondence.
Please note: farewell in a letter written in English is placed on a new line after the letter itself.
Ending a business letter
When you use the following expressions, you mean “yours sincerely”:
- Sincerely
- Sincerely yours
- Most sincerely
- Yours faithfully
- Yours truly
Gratitude (for the attention paid to reading the letter) can be expressed using the standard Thank you or Thank you for your consideration (thanks for considering this issue).
Example of a business letter
A letter to a friend
It is difficult to draw a clear line between the formal and informal ending of a letter, since people who are in a work correspondence may have friendly relations and at the end of the letter put a “warmer” farewell.
At the end of the letter, you can hint at the next conversation or meeting. The presence of the personal pronoun “I” already indicates a more personal form of address.
Here are a few phrases with the expression to look forward (expect):
- I am looking forward to meeting you
- I am looking forward to hearing from you
Analogues of the Russian “with respect” are the following expressions:
- Regards
- Kind regards;
- Best regards
- Respectfully
And a more heartfelt expression of Cordially. The phrase “best wishes” can be displayed using Best wishes. The following are examples of farewells at the end of a letter that you can write to a loved one:
- Cheers
- Warmly
- Always
- Later
- Till next time
- Take care
- Write soon
- Kisses
Very personal expressions for saying goodbye to a loved one in a letter can be:
- Affectionately yours
- Yours forever
- Passionately yours
- Your darling
- Longing to see you
Advice: not everyone knows how to sign a letter in English correctly - leave a comma after goodbye, and then write your name on a new line, while you can indent a few lines.
Phrases to end an informal letter
Examples of letters
Look at examples of excerpts from letters with different farewell options, pay attention to the style of the letter and the corresponding farewell.
- Please let me know if you have any comments on the video I sent you. During the next few weeks we will be adding new videos to the website. I would really like to know what you think of them.
Sincerely yours,
(Please let me know if you have any comments on the video I sent you. We'll be adding more videos to the site over the next few weeks. I'd love to know what you think of them.)
- I was waiting for your reply since Monday but obviously you have a lot on your plate right now. Anyway, I`m going to visit you next week and we will have a chance to chat.
(I've been waiting for your response since Monday, but obviously you have a lot on your plate right now. Anyway, I'm going to visit you next week and we'll have a chance to chat.)
- I will be grateful if you would send me the price-list on your new products. Please specify the terms of the delivery and the possible discount. Thank you in advance.
Faithfully yours,
Dylan Park.
(I will be grateful if you send me the price list for your new products. Please indicate delivery time and possible discount. Thanks in advance.)
- If you require any further information I will be happy to provide it. Do not hesitate to contact me and clarify any details.
Most sincerely,
James Barton.
(If you need more information I will be happy to provide it. Feel free to contact me for any details.)
- Mike, I’m still waiting for the pictures you promised to send me last month. Oh, by the way, my sister says “Hi”.
(Mike, I'm still waiting for the photos you promised to send last month. Oh, by the way, my sister says hi.)
Words and Expressions
It's time to improve your vocabulary. Read and remember the following expressions:
- To let know - to inform;
- To send – send;
- To think of smth. - think about something;
- Obviously - obviously;
- To have a lot on plate - to have a lot of things to do;
- To specify – indicate, condition;
- Discount – discount;
- In advance - in advance;
- To require – demand;
- To provide - to provide;
- Delivery – delivery;
- Possible - possible;
- To clarify - to clarify;
- To hesitate - to hesitate, to be shy;
- To promise - to promise.
Remember that it is all up to you whether the end of a letter in English will simply serve as its actual conclusion or have additional meaning, so it is so important to choose the words correctly and carefully at the end in order to leave the reader with the impression you need.
By the way, in the last sentence it will never be superfluous to thank the reader for his attention, and if this is a person close to you, then end the letter with warm and friendly words, reminding him of how much you miss him and how glad you will be to receive an answer. Check out some more letter writing tips:
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