Thank you letter template. Thank You Letter
Letters of thanks are drawn up in an arbitrary form, but in most cases their structure is similar. When composing a text, it is better to avoid template phrases that are regularly repeated. Ready-made examples and rules for writing thank-you letters can be found in the article.
Thus, a thank you letter should be written in such a way that the interlocutor feels a sincere attitude towards him and believes that the sender is really grateful for his work. Otherwise, standard gratitude can even play the opposite role - not to win over a partner, but to confuse him with ostentatious pretense, stereotyped.
Here are some more ready-made examples of thank you letters that will surely help you achieve all these goals (only the texts of the document are presented, design options are at the discretion of the sender).
For cooperation
Partner
To the employee
Team
teacher
Supplier
For builders
Document structure: 5 mandatory sections
First of all, you can outline the structure of the document, which almost always consists of standard sections:
- The name of the company or the details of the person who expresses gratitude.
- Document's name.
- The main part is the actual description of gratitude.
- The final part is an expression of intentions for further cooperation or simply wishes for success in the future work of the addressee company, its specific employees.
- Date, position, signature, transcript of the signature (surname, initials) of the director of the company or another person who acts on his behalf.
As a rule, thanks are made in printed form, and not electronically, in order to emphasize special respect for the recipient. At the same time, companies often use letterhead and special glossy, fairly thick paper.
TOP 4 ways to write a letter that is pleasant to read
In any company there are ready-made blanks of almost all basic documents. As a result, paper of any kind is compiled very quickly - just fill in the required fields or simply follow the specified plan. However, a letter of thanks almost always expresses a sincere desire to say an official “thank you” to the company in general and specific individuals in particular. Therefore, the main principle is the individualization of the document, avoiding stereotypes.
We issue on letterhead
At first glance, this is an obvious idea, but not everything is so simple. Typically, a letterhead is a standard document with a header that shows the logo, name, company details and other marks. In the case of a thank-you letter, it is better to either not use this form at all, or to significantly change it in order to maximize the reader's disposition.
For example, the interlocutor may be uncomfortable with the fact that the letter for the sender is a standard paper, which is compiled together with other documents in a “streaming” mode. This is evidenced by the "dryness" of the appearance, the presence of clearly unnecessary information (details, contact details, etc.), as well as columns with the document number.
Another note to this example is the standard appearance, reminiscent of any statement, etc. It will be much better if you make a separate form for gratitude, which is printed on thick, glossy paper with a more pleasant design.
Boring start, happy ending
Stationery "We express gratitude for the high level of professionalism", "We hope for further mutually beneficial cooperation", etc. by themselves have a neutral connotation and are quite acceptable when composing a letter. On the other hand, the document should not be replete with them, and most importantly, the text cannot for the most part consist only of such phrases. In this case, the addressee again gets the impression that no one tried to compose the gratitude, the document was simply copied and the necessary data was replaced.
On the other hand, the letter is almost always drawn up in an official business style; emotionally colored and colloquial expressions are not allowed in it. That's why the main principle is a skillful combination of standard and original.
In this example, the text began in a standard, “boring” way, and the reader will most likely immediately move on to the second part, which turned out to be more lively, original and specific. As a result, the addressee will surely have a positive impression, after which he will completely forget about the first paragraph.
Recognition of the specific merits of a particular person
Another mandatory principle of almost any business letter is specificity. In the case of gratitude, the sender must say “thank you” not only to the team in general, but also to specific employees. However, it is not always possible to single out individual people - then it is better not to do this. However, a specific reason for gratitude must be prescribed in any case, for example.
A letter of thanks is used to express gratitude to both individuals and organizations for the work performed or services rendered. In this case, individuals may be employees of the company that is the originator of the letter, or employees of a third-party company. Such a letter refers to business documents that are drawn up on the sender's own initiative or as a response to letters of invitation and letters of congratulations.
A letter of thanks should have a certain structure and is drawn up as follows:
- Document header. In some cases, it is not mandatory, but according to the rules of good manners, this element must be present. It usually contains the addressee's data (the name of the organization or the name of a particular person). This element is optional because it is immediately followed by an appeal that indicates the full name of the addressee or the name of the organization.
- Treatment in a separate line.
- Thank you letter text, which indicates the reason for writing it and words of gratitude. It is acceptable to use such template phrases and words as "We express our gratitude ...", "Grateful for ..." and others. At the end of the appeal, you can express a desire for further cooperation.
- At the end of the document, the compiler puts a signature and a date.
It is desirable to adhere to such a structure, but it is not necessary to follow a business style. The status of a business document does not give legal force to a thank you letter, so the accuracy of the wording and terms is not important here. Moreover, in letters of this kind, the moderate use of informal and friendly words is welcomed.
Features of writing thank you letters
At the discretion of the compiler, the letter can be written on plain paper or on. Typically, these letterheads or special forms are used when the sender is a government agency, but many private companies also use them.
Sometimes letters of thanks can also serve as a kind of award or certificate of honor: such documents can be seen in a frame on the walls of the offices of the heads of many organizations.
Letters of thanks are appropriate in a variety of situations: from expressing appreciation for help, participation, or service, to excellent parenting. You can also express or . In each individual case, it may or may not be appropriate to use certain words.
Some of them should not be used at all: for example, the addresses “Mr.” and “Madam” should not be used when it comes to gratitude to the production drummer at the plant for overfulfilling the quarterly plan. The word "Dear" should also be avoided, replacing it with "Dear", as this is unacceptable in the preparation of business documents.
Note: A beautiful letterhead is also not always useful. If it is supposed that the letter can be shown by the addressee to other persons or will take its place on the wall among the certificates of honor, such a form is quite suitable. But a letter written by a leader by hand always symbolizes increased attention and shows that the compiler personally dealt with this issue.
A letter of thanks for cooperation, the text and sample of which do not have a clear framework, refers to business documents.
It can be addressed to a partner company, an employee or all staff, this will be a good incentive and will positively affect the reputation of the company.
After a fruitfully performed work or a quality service, the company can write a letter of thanks for cooperation, the text and sample of which are described below.
Such a letter refers to business documents, which is reflected in the style of its writing.
The sample is provided to provide a rough idea of the content. On its basis, it is better to develop your own text, suitable for the situation.
Basic rules for writing a thank you letter
Before you start writing a thank-you letter for cooperation, you need to familiarize yourself with the general recommendations for compiling it.
- The text should express the respectful attitude of the author.
- It is advisable to express hope for further cooperation, to consolidate partnership.
- It is worth using templates for writing a letter. But don't just rewrite the text. You can give a personal touch by mentioning the details of a particular collaboration.
- It is appropriate to start a note with words of greeting and address by name.
- Ideally, the text should combine formal and informal styles. Although a thank you letter for cooperation is a business document, it should not be too dry. But familiarity is not appropriate here either.
It is worth noting that in terms of cooperation, a personal meeting will be more fruitful. Sometimes such a proposal is included in the letter.
What does a letter plan look like?
The plan of a formal thank you letter for cooperation consists of the same points as other business documents:
- Appeal.
- Main text.
- Signature.
The letter can be sent both to the whole enterprise and to an individual employee.
The appeal sometimes indicates (although this is not the rule) not only the name of the addressee, but also his position.
To give courtesy, the words “Dear” or “Dear” are put before the name.
The main text is gratitude for the work with the enterprise. It is better to mention what exactly the employee or organization is thanked for (for example,).
Often the letter contains wishes. It is worth including phrases expressing confidence in continuing cooperation.
The document is certified by the signature of the head and who sends a letter of thanks for cooperation.
Document execution
As most experts confirm, a letter of thanks for cooperation refers to business documents.
By definition, the closest to it is a diploma, which is awarded in educational institutions for special achievements.
To write a letter of thanks, the organization's letterhead is usually used.
You can hand it over in person or by sending it by mail.
While writing thank-you notes is not a company obligation, it does have a positive effect on the company's reputation.
Therefore, such an expression of appreciation for joint work should not be taken lightly.
Important: if the letter is addressed to an organization, the author refers to its leader, for example, .
How to express gratitude to the organization: sample
Dear Anton Nikolaevich!
JSC "Zarya" expresses its gratitude to the organization "Final-consulting" for conducting training courses for employees in the field of working with non-ferrous metals.
After completing the training, there is an improvement in the quality of work and an increase in labor productivity. This has a positive effect on the safety of the production process.
Now our employees have better mastered the theory of working with non-ferrous metals, gained skills in using the latest equipment, and began to use effective techniques when performing certain operations.
JSC "Zarya" looks forward to continuing to work with your consulting firm and advises other companies to send their employees to improve their skills at your courses.
General director
OJSC "Zarya" A.I. Petrov
The following text can be used as an example for writing a thank you letter for cooperation with the enterprise:
Dear Alexey Petrovich!
Responsible persons of the company "Stroy-Montazh" note that for 15 years they have been closely and fruitfully cooperating with OJSC "Detal".
It is nice to see that not only business relations have been established between our teams during this time. Pleased with mutual understanding and willingness to come to the rescue in the face of fierce competition in the market and economic instability.
The Stroy-montazh company expresses its sincere gratitude for the long-term cooperation with JSC Detal and hopes that joint work will be continued in the coming years.
Supervisor
"Stroy-montazh" B.A. Shiryaev.
As can be seen from the examples presented, a letter of thanks can be addressed after training courses conducted for employees.
In such a document, long-term and successful cooperation can be noted.
The main text mentions specific achievements and expresses the hope that we will continue to work together.
How to express gratitude to an employee for professional achievements
A thank you letter can be addressed to an individual employee.
In the text, one can note his professional qualities, the results achieved and the services rendered.
It is important that the text really reflects sincere gratitude. This document can be used by the company's management as an additional incentive, along with.
For efforts in work and achievement of a good result, an employee can write a letter with the following content:
Dear Natalia Andreevna!
As the head of the enterprise, I would like to especially note the high results achieved by the new project under your leadership. It was a long-term work that required significant costs. Thanks to your efforts, the project was flawlessly completed within the allotted time.
With your hard work, you have proven yourself as an employee from the best side. I express my gratitude to you for this work. I have no doubt that you will cope with many more projects that will be planned by our enterprise. I think that other colleagues will want to follow your example in developing professional skills. I am sincerely glad that we work in the same team.
Sincerely, Konstantin Belov, director of Chestnoye Slovo LLC
Expressing gratitude for the efforts made is a great way to reward employees.
As in the case of a thank you letter addressed to an enterprise, it is important to lay the foundation for the continuation of a fruitful cooperation.
How can an employer celebrate an employee's accomplishments?
The management can thank the employee not only for the work done, but also for the successes achieved.
Dear Ivan Petrovich!
I want to convey to you that I am very pleased with your professionalism and approach to the tasks. Your duties in the company require strong personal qualities and great dedication.
Watching your work, I note that your professional skills and capabilities have a positive effect on the fruitfulness of our work. On my own behalf and on behalf of the entire team, I would like to state that we are very pleased to work shoulder to shoulder with you.
I especially note your logical mind, determination and talent in this area. Every employee is valuable here, and we doubly appreciate real professionals like you. I wish you further success and development!
Sincerely, Sergey Likhachev
In a letter of thanks, it is appropriate to note the strengths of the employee and pay attention to the results achieved by him.
You can add wishes for further professional growth and development.
How to thank the head of the department
A letter of thanks can be addressed to any employee, including the head of one of the departments.
The following is a sample template, on the basis of which it is convenient to compose your own text.
Dear Dmitry Anatolyevich!
I am very proud to have chosen you as the head of our accounting department several years ago. As soon as you received this position, I realized that I made the right choice. I want to note your professional approach to the implementation of this task. I don't see anyone else in your position.
Your leadership qualities, ability to organize work and apply professional skills are especially distinguished. You manage to maintain a pleasant atmosphere in the team and help employees to further improve in the performance of their duties. Your contribution to the development of our organization is invaluable. On my own behalf and on behalf of all employees, I express my sincere gratitude for your work.
Sincerely, Alexey Gordeev
Although this sample or some other example can be used as a basis for creating a letter, it is worth adjusting it for a specific person and expressing gratitude for their efforts and the results achieved.
How to thank company staff
A letter of thanks can be addressed to an individual employee or partner company, or to the entire team as a whole.
Dear colleagues, employees of our Rassvet company!
On behalf of the company's management, we bring to your attention that the commercial plan for the current year has been successfully completed! Each of us has contributed to the success, and for all of us this is a reason to rejoice!
Throughout the year, you worked tirelessly to achieve the goal set for the team. And these efforts have been rewarded, we have completed a difficult task. Thanks to your spirit of mutual assistance and coordinated efforts, our company has become one of the most stable in the city.
We really appreciate your efforts and wish you continued success and decent pay for your hard work!
Sincerely, Mikhail Sokolov.
Thus, appreciation for the efforts made can be expressed immediately to the whole team.
It should be noted professional achievements and personal qualities of employees.
Expressing sincere gratitude will be a good incentive to perform the following tasks.
In this way, you can express gratitude to partners:
Dear partners!
I express my gratitude for the fruitful cooperation with our company! The fruit of our common efforts was the achievement of new heights in the business field! I express my conviction that our cooperation will continue and we will achieve even better results.
I wish you new interesting projects, the conquest of the next heights and personal success!
Sincerely, Dmitry Smirnov
A letter of thanks is drawn up according to the same principle as other business documents.
It begins with an appeal, the main text expresses gratitude for specific merits or fruitful cooperation.
An expression of gratitude will be a good contribution to creating a good reputation for the company.
4 Thank you letter
4 Thank you letter
Letter of thanks for cooperation: Text and sample business document
Thank You Letter is an excellent tool for building strong and loyal relationships. Consider - what are the thank-you forms, how they are compiled and why they are written.
What is a thank you letter
A thank you slip refers to a business document that includes an expression of gratitude to a particular person or firm for some reason. Gratitude can be expressed for the professional performance of the task, for the quality of the services performed, etc. Gratitude can turn out to be an independent letter or turn out to be a response to some initiative (for an invitation, congratulations, etc.).
How to write a thank you letter
There are no special requirements for the design of a thank-you form - it is allowed to draw up such a document in a free style. However, a letter is considered a business document, so certain guidelines have been established for its structure:
- Blank Header located at the top right. It is filled in only when necessary. It displays data about the person or company that is addressed with gratitude:
- Name
- job title
- FULL NAME. person.
- specific appeal.
- Main section of the document displays an expression of gratitude. As a rule, the appeal begins with formulaic words (“Let me express my gratitude ...”, “We are grateful to you for ...”, “We express our gratitude ...”, etc.).
- Signature. At the bottom left, the full name and the position of the person who expressed gratitude are written, and the document is signed.
Instructions for writing a thank you letter
The format for writing a thank you letter has a clear sequence. By doing it, you will be able to ensure the preservation of the structure and logic of the appeal, and clearly display your gratitude to the addressee. The volume of the document should be on half an A4 sheet.
- If the document is addressed to an employee of the enterprise, then it is advisable to use the phrases “Dear (s) ...”, which emphasizes a respectful attitude towards the interlocutor. It is advisable not to use official phrases "Mr...." or "Dear (s)...". They look unnatural and destroy the official style of the document. The use of the phrase “Dear (s) ...” is possible only when you have a personal relationship with the addressee.
- When expressing gratitude to your team, you can turn to the phrase "Dear colleagues!" In the content of the document, it is necessary to clarify to whom specifically gratitude is expressed.
- It is necessary to indicate the person who became the initiator, that is, who thanks and to whom gratitude is expressed. A thank you note can be sent from a company, a group of people, or an individual. For example:
- "Svetly Put" LLC expresses its gratitude"
- "Management of the company" Horns and Hooves "..."
- "On behalf of the employees of Stroygidravlika and on my own behalf, please accept gratitude"
- If you are writing a letter to partners or employees, then you can use phrases indicating to whom the document was sent: “We want to express our sincere gratitude to the employees of your plant”, “Stroygidravlika Company thanks your team”. When addressing employees, it is advisable to mention several persons (no more than 5-7 people). For example, “Dear colleagues! I, as a leader, want to express my sincere gratitude to the employees…”. With a large team of the department, you can simply mark the head of the department.
- You should always indicate what you are grateful for. It is necessary to avoid vague phrases like: “Dear ...! The organization thanks you for everything, for your kind attitude…”. This wording is incorrect. A properly written appreciation will look like this: “Dear ...! The staff of the enterprise expresses its gratitude to you for your assistance in establishing partnerships, etc….”
- Gratitude should be specified and detailed, noting the moments that the recipient of the form successfully turned out. It is this wording that makes this letter individual.
- At the same time, one should not resort to frank flattery such as: “He has no equal ...”, “incomparable ...”, etc. As mentioned earlier, it should be noted specifically what the recipient received thanks for.
- It would be nice if you wish the recipient success in the future.
- The last step in compiling the form should include checking for errors and correcting the written content of the document.
The acknowledgment form is awarded for a job well done, assistance, support, financial sponsorship, etc.
for work
A letter of thanks for the work must be expressed by the immediate supervisor of the employee or team. The message is written in the text, both to one employee and to the general team of the company. Appreciation, usually displayed if the task was completed on time or ahead of schedule. If the employees of the enterprise have been working on a project for a long time, as a result of which the enterprise has earned a solid profit, then gratitude will be a good moral help.
Indicative content:
“Dear (name by name, patronymic or company name)! Using the moment, I would like to express my gratitude to the employees of the company (name) for their assistance, excellent quality, prompt work and assistance in eliminating the problems that have arisen. I look forward to continued long-term collaboration. Sincerely, (full name)”.
Sample form
- For their contributions:
It is not uncommon for enterprises to thank their sponsors for their assistance, support, and contribution. Filling out the form is similar to the previous samples:
Dear (I.O.)! The management of [company name] thanks for the contribution to the organization of the song and dance competition. The successful implementation of this project would not have taken place without your active support. We wish you health, promising projects and further development of the company. Sincerely, (full name).
sample letter
This type of thank you document is very common. It is sent to both company employees and business partners. Such a letter is given at the official level.
The indicative content is as follows:
Dear (name, patronymic)! We deeply appreciate the joint cooperation with your enterprise. We perfectly recognize that high achievements are due to the successful operation of your enterprise. We wish you and your company success and prosperity! Sincerely, (full name of the head).
sample letter
Gratitude of the organization
The letter of thanks to the organization, as a rule, is an official document containing kind words to the organization for the completed project, for assistance in the event, for other work. This section offers some examples of filling out such a document.
Such letters of gratitude have the following structure:
- The addressee is filled in at the top right of the form.
- Then an appeal is written from an organization wishing to express gratitude.
- The text you fill in must not be official. The text of the appeal is written in a free style with an expression of gratitude.
- The form is signed by an official expressing gratitude indicating the position.
Thanks to an employee - How to write
Any work must be rewarded - this is an axiom. Therefore, the various achievements of employees must be rewarded, stimulating them to even greater achievements in the process of their joint work. The labor legislation of the Russian Federation prescribes different types of incentives. So, article No. 191 states that the manager's gratitude to individual employees can be expressed in the form of rewarding with valuable gifts, bonuses, or in the form of moral encouragement. A form of gratitude can be attributed to moral encouragement.
In this section, we will try to describe the subtleties of filling out such a form.
As a rule, a thank-you note is given to a leader in honor of some famous event. Gratitude to the employee for the timely completion of work is issued on behalf of the management. More often, the awarding of such a letter is carried out at a solemn meeting in front of all employees.
- The document is drawn up on the letterhead of the enterprise. You can draw up a document on a specialized form purchased at a store or printing establishment.
- The letter is written in a business style. When applying, please do the following:
- Apply a formal, business style
- The appeal to the employee is carried out by name and patronymic: “Dear (s) ...”
- Do not use familiar, colloquial phrases
- The text must reflect the reason for the award.
- The content of the text should reflect the merits of the employee, his positive characteristics that are significant for the company.
- At the end of the text, it is necessary to wish a successful career and hopes for the continuation of joint activities.
thank you employee sample
Gratitude to the client
When doing business, an important point is to strengthen the relationship with the client so that they use your services again and again. This is where the thank you note plays a big role. This document must have individuality and adhere to the following rules:
- When issuing a document, in the greeting you need to correctly write the name of the client.
- Specify the reason for the thank you note.
- The appeal must be sincere. You can cite excerpts from a conversation with a client so that he understands that he has not been forgotten.
- Attach related questions to improve the service.
- Express the hope that the client is satisfied with the service, and note the willingness to respond to his questions and recommendations.
- Ask if additional services are needed to increase his satisfaction.
- Write down your company name, logo and brand marks. It is better to fill out on letterhead, where these symbols exist.
- When sending a thank-you form by E-mail, the name and logo of the company must be placed under the signature of the sender.
- In conclusion, it is necessary to express the hope for continued cooperation with the client.
- The letter must be certified by hand in person.